Trash

The Trash provides a safety net for deleted projects. Instead of immediate permanent deletion, projects go to the Trash where they remain for 7 days before being automatically purged.

Overview

When you delete a project (ParaItem), it moves to the Trash instead of being permanently deleted. This gives you time to recover accidentally deleted items.

Key features:

  • 7-day retention - Items stay in Trash for 7 days
  • Auto-purge - Items are automatically deleted after 7 days
  • Restore anytime - Recover items before they're purged
  • Permanent delete - Remove items immediately if needed

Accessing Trash

Find the Trash in your account dropdown menu:

  1. Click your email/username in the navbar
  2. Click Trash

The menu shows a count of items currently in your Trash.

Viewing Trashed Items

The Trash page displays:

  • Title - The project name
  • Category - Project, Area, Resource, or Archive
  • Trashed date - When the item was deleted
  • Days remaining - Time until auto-purge

Restoring Items

To restore a trashed item:

  1. Go to Trash
  2. Find the item you want to restore
  3. Click Restore

The item returns to your active projects with all its content intact:

  • Tasks
  • Notes
  • Files
  • Journal entries
  • Tags

Collaborators

When you restore a shared project, collaborators are not automatically re-added. You'll need to re-invite them from the Collaborate tab.

Permanent Deletion

To permanently delete an item before the 7-day period:

  1. Go to Trash
  2. Click Delete on the item
  3. Confirm the deletion

Warning: This action cannot be undone. All associated content is permanently removed.

Emptying Trash

To permanently delete all trashed items at once:

  1. Go to Trash
  2. Click Empty Trash
  3. Confirm the action

Warning: This permanently deletes all items in your Trash. This cannot be undone.

What Happens to Collaborators?

When you trash a shared project:

  • Collaborators immediately lose access
  • They cannot see the project anymore
  • Notifications about the project stop

If you restore the project:

  • You must manually re-add collaborators
  • Previous collaboration history remains

What Gets Deleted?

When a project is permanently deleted (after 7 days or manual deletion), the following are removed:

Content Deleted?
The project itself Yes
All tasks Yes
All notes Yes
All files Yes
All folders Yes
Journal entries Yes
Comments Yes
Tags (associations) Yes
Collaborator links Yes
Share links Yes

Note: Tags themselves are not deleted, only the associations to this project's content.

Auto-Purge Schedule

The system automatically purges items that have been in Trash for 7 or more days. This runs daily at 3:00 AM server time.

Who Can Access Trash?

  • Only the owner of a project can trash it
  • Only the owner can restore or permanently delete from Trash
  • Collaborators cannot trash shared projects
  • Collaborators cannot access or view the owner's Trash

Tips

Before Deleting

Consider whether you want to:

  • Archive the project instead (keeps it accessible but hidden from main views)
  • Export important data first

Recovering Work

If you accidentally delete a project:

  1. Go to Trash immediately
  2. Restore the item
  3. Verify all content is intact

Regular Cleanup

Periodically review your Trash:

  • Permanently delete items you're sure about
  • Restore items you need
  • Let unneeded items auto-purge