Project Settings

Manage your project's settings, collaborators, and sharing options all in one place.

Accessing Settings

  1. Navigate to any project
  2. Click the Settings tab (last tab)

Settings Sections

The Settings tab is organized into four sections:

1. General Settings

Edit your project's core information:

  • Title - The project name
  • Category - Project, Area, Resource, or Archive
  • Description - Rich text description
  • URL - Optional external link

Archive/Restore

You can archive a project to hide it from the active project list:

  • Click Archive Project to archive
  • Click Restore Project to unarchive

Archived projects can still be accessed via the category filter.

Owner vs. Collaborator View

User Type Access
Owner Full edit access
Collaborator Read-only view

Collaborators see the settings but cannot modify them.

2. Collaborators

Share your project with other Para users.

Adding Collaborators (Owner Only)

  1. Enter the collaborator's email address
  2. Click Add

Requirements:
- The person must have an existing Para account
- You must enter their exact email address

Collaborator Permissions

Feature Owner Collaborator
View all content ✅ ✅
Create/edit tasks, notes, files ✅ ✅
View journal ✅ ✅
Edit project settings ✅ ❌
Add/remove collaborators ✅ ❌
Archive/restore project ✅ ❌
Delete project ✅ ❌

Removing Collaborators

As the Owner:
1. Find the collaborator in the list
2. Click Remove
3. Confirm

As a Collaborator (Leaving):
1. Click Leave Project
2. Confirm

When removed, contributions remain attributed to the original author.

3. Public Sharing (Owner Only)

Manage public share links for individual items within the project.

This section shows all active share links organized by type:
- Tasks
- Notes

- Files
- Folders

For each share link, you can:
- Copy the link
- Enable/Disable the link

See Public Sharing for more details.

4. Danger Zone (Owner Only)

Irreversible actions that require careful consideration.

Merging Projects

Merge all contents from one project into another:

  1. Select a destination project from the dropdown
  2. Click Merge
  3. Confirm the action

What gets merged:
- All tasks (including subtasks)
- All notes, files, and bookmarks
- Directory structure (matching directories are merged recursively)
- Journal entries and time entries
- Collaborators (duplicates are skipped)

Important: The source project is permanently destroyed after merge — it does not go to Trash. This action cannot be undone.

Deleting a Project

  1. Click Delete Project
  2. Confirm the deletion

Important: Deleted projects go to Trash for 7 days before permanent deletion. You can restore them during this period.

Attribution

All actions are attributed to the person who performed them:

  • "Created by [email]"
  • "Last updated by [email]"

This appears on tasks, notes, files, and journal entries.

Notifications

When collaborating, you receive notifications for changes made by others.

Viewing Notifications

  1. Click the bell icon in the navbar
  2. See unread notifications
  3. Click to navigate to the item
  4. Mark as read

Project Notifications

Each project's Dashboard tab shows recent activity from all collaborators.

Best Practices

For Project Owners

  1. Only share with people who need access
  2. Review collaborators periodically
  3. Use the journal for project updates
  4. Set clear expectations with collaborators

For Collaborators

  1. Respect the project structure
  2. Communicate about significant changes
  3. Use comments for discussions
  4. Leave gracefully when your work is done